This document sets out the standard terms and conditions for nonprofits and charities applying to the Clinic. By signing and returning this application form, you agree to be bound by these terms and conditions, unless there are express variations or exclusions given in writing.

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Application for Assistance

1. The Clinic Coordinator reviews all applications and can decline your application. 2. No ongoing professional relationship including that of solicitor-client is formed with the Clinic or any of its volunteers, officers or employees by submitting this application or participating in the clinic. 3. Neither the Clinic nor any of its volunteers, officers or employees has any duty to look after your legal interests or those of your organization.

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Confidentiality

4. Information provided to the Clinic Coordinator by applicants and parties on your behalf is confidential, with the exception that it is shared with volunteer professionals. 5. Any verbal information or information set out in this application or any other form or document that you provide to, or is prepared by, the Clinic or a volunteer professional can be: • stored at the Clinic office; • reviewed by staff members of the Clinic, its employees, designates, and volunteers; • photocopied; • typed, scanned, transcribed, and stored in a computer system; and • uploaded and backed up via the internet to a third party data protection service.

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Conflicts of Interest

6. The Clinic Coordinator may send all or part of the information listed your application to a volunteer professional to determine if they can assist you. 7. The volunteer professional cannot assist you if a conflict of interest is discovered or arises and makes it inappropriate for the volunteer professional to continue to provide assistance. 8. The volunteer professional is free to act for other clients against you on other unrelated matters in the future, without notice to you.

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Right to Retain Documents

9. Any documents that form part of your file may be kept by the Clinic and used for the following reasons: • Administrative record keeping; • Maintaining a database of organizations served; • Conducting conflict of interest searches; • Assessing the quality of service provided; • Gathering general and anonymous statistics; and • Evaluating types of services utilized;

Consent for Contact

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10. You may be contacted by the Clinic organizers to provide feedback about the services provided. If contacted, you may refuse to participate.

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Full and Final Release

​11. You release and undertake not to make any court-based or other claim against the Clinic, its volunteers, officers or employees or any participating professional firms together with all of their respective officers, employees, and volunteers for any advice/service you received or should have received through the Clinic.